ComFish Alaska - Alaska's Largest Fisheries Trade Show
  April 15 - 17, 2010
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2010 Exhibitors
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Kodiak Chamber of Commerce
100 E. Marine Way, Suite 300
Kodiak, Alaska 99615

907-486-5557
 
 
Exhibitor Terms PDF  | Print |

1. USE OF SPACE

a. LIABILITY - The Exhibitor is entirely responsible for the space issued to him and shall not injure, mar, or deface the premises and the Exhibitor shall not drive, nor permit to be driven any nails, hooks, tacks or screws in any part of any building. Furthermore, Exhibitor shall not affix to the walls or windows of building any advertisement, signs, etc., or use Scotch tape, masking tape or any other adhesive-type materials on painted surfaces. The Exhibitor agrees to reimburse the facility, and/or decorator for any loss or damage to the premises or equipment occurring in the space leased to the Exhibitor. Show management and their sponsors shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of God, or any other causes beyond its control.

b. AISLES - The Aisles, passageways and overhead spaces remain strictly under the control of the Management, and no signs, decorations, banners, advertising matter or special exhibits will be permitted in them except by special written permission of the management. All exhibits and their personnel must remain within the confines of their own spaces and no Exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, occasion injury or disadvantageously affect the display of other Exhibitors. No interference with the light or space of another Exhibitor will be permitted.

c. SPACE - The space contracted for is to be used solely for Exhibitor whose name appears on the Contract, and it is agreed that Exhibitor will not sublet or assign any portion of same without the written consent of the Management. In the event Exhibitor fails to occupy or use his space or to have his exhibit completed and in place by the opening of the show, he shall forfeit his right to the space, all prepaid rents, and upon demand pay any rental balance owing to Management.

d. ALL DEMONSTRATIONS or promotional activities must be confined within the limits of the purchased space. Noise resulting therefrom must not interfere with other exhibitors.

e. RESTRICTIONS - The Management reserves the right to restrict or remove exhibits, without refund, that may have been falsely entered, or may be deemed by the Management unsuitable or objectionable. The restriction applies to noise, P.A. systems, persons, animals, birds, things, conduct, printed matter, or anything of a character that might be objectionable to the show or the Management.

f. OFFENDERS will be asked to leave the area if any of the above are violated, and, as an exhibitor offender no refund will be given.

2. RULES FOR EXHIBITS

a. ALL BOOTHS and decorations MUST concur with the facility regulations, city ordinances and local fire codes. Any violations may result in the removal of any material found to be in violation. Materials for booth decorations and construction must be fire retardant. Contact the show Management if at all in doubt.

b. INSTALLATIONS - Any special carpentry, wiring, electrical or other work, gas steam, water or drainage connection shall be installed at Exhibitor's expense. All exhibits must be completed and in place by show start. Exhibitor agrees to comply with the move-in and move-out schedules provided by Kodiak Chamber of Commerce.

c. LICENSES - Any and all City, Municipal, State or Federal licenses, inspections or permits as required by law of any Exhibitor in the installation or operation of his display shall be obtained by the Exhibitor at his own expense prior to the opening of the show.

d. RIGHTS OF MANAGEMENT IN EVENT EXHIBITION IS NOT HELD - Management shall not be liable for any damages or expense incurred by Exhibitors in the event the show is delayed, interrupted or not held as scheduled; and if for any reason beyond the control of the Management, the show is not held, Management may retain so much of the amount paid by Exhibitors as is necessary to defray expenses already incurred by the Management.

e. TERMS & CONDITIONS - The Contract contains all the terms and conditions agreed to by the parties herein, and no other agreements, oral or otherwise regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties hereto.

f. SECURITY FOR RENTAL - Failure on the part of the Exhibitor to pay the rental as specified under the contract shall entitle Management to seize all merchandise, materials, and exhibits displayed by the exhibitor at the within described show and to retain the same as security for any unpaid rental amount owing hereunder. Upon the expiration of seven days after such seizure, Management shall have the right to dispose of same without notice to the Exhibitor in such manner as Management, in its absolute discretion, deems appropriate, whether by public or private sale, and without any obligation on the part of Management to effect any manner of publication respecting the date or any details or information as to when or how such a sale is to be carried out.

g. AMENDMENTS - Exhibitor agrees to abide by decisions of the Management concerning all matters pertaining to the administration and success of the show which are not specifically stated.

h. ATTORNEY FEES - In the event suit or action is brought by any party under this agreement to enforce any of its terms, it is agreed that the prevailing party shall be entitled to a reasonable attorney fee to be fixed by the trial and appellate courts.

3. SECURITY

We wish to provide the tightest security possible for the protection of your exhibit properties. However, the Decorating Service Contractor, the facility management nor our insurance company are financially liable for the losses of "mysterious disappearance" of any kind. We recommend all exhibitors contact their insurance agents to confirm proper coverage of exhibit materials. (Please read carefully the coverage provided by decorators and shipping companies to determine if additional coverage is necessary.) Any additional security must be arranged by the Exhibitor at his own expense, directly from the facility.

4. CANCELLATION AND REDUCTION POLICY

Any cancellations or changes MUST BE IN WRITING and received by our office no later than March 19, 2010. Upon written request, refunds will be made, less a $250 service fee. After the cancellation date - NO REFUNDS will be made.

5. EXHIBITOR CREDENTIALS

Exhibitor passes or badges will be issued by Kodiak Chamber of Commerce on or before time of moving in, but only after full payment shall have been made for space. The Kodiak Chamber of Commerce may refuse in its sole discretion to issue passes or badges to any person whose presence the Kodiak Chamber of Commerce deems not to be in the best interest of ComFish Alaska.

6. LIABILITY

Neither the Kodiak Chamber of Commerce, the Decorating Service Contractor, Kodiak Harbor Convention Center, nor their representatives, nor any member of the above named will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property from any cause whatsoever. The exhibitor, on signing the contract, expressly releases the aforementioned from any and all claims for such loss, damage or injury. The facility will be locked during the time that exhibits are not being shown.

7. KODIAK CHAMBER OF COMMERCE PROVISIONS

 

Kodiak Chamber of Commerce will supply all booth materials including one (1)six foot table, two (2) folding chairs and one (1) 500 watt outlet with each booth and signage. Exhibitors requiring special services should so state on the reservation form. Kodiak Chamber of Commerce will also provide security of fair area and clean-up excluding booths during the fair. Kodiak Chamber of Commerce assumes no liability arising out of the acts or operations of exhibitors.

8. FOOD/BEVERAGE/POPCORN/OPEN FLAMES

No exhibitor may, as a part of the activities conducted within the booth space, dispense food or beverage. Only food items that are prepared off site and pre-packaged may be dispensed from an exhibitor's booth. No open flame of any type may be used as a part of the demonstration or activity conducted within the booth.

 

 
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