1. USE OF SPACE
a. LIABILITY - The Exhibitor is entirely responsible for the space
issued to him and shall not injure, mar, or deface the premises and the
Exhibitor shall not drive, nor permit to be driven any nails, hooks,
tacks or screws in any part of any building. Furthermore, Exhibitor
shall not affix to the walls or windows of building any advertisement,
signs, etc., or use Scotch tape, masking tape or any other
adhesive-type materials on painted surfaces. The Exhibitor agrees to
reimburse the facility, and/or decorator for any loss or damage to the
premises or equipment occurring in the space leased to the Exhibitor.
Show management and their sponsors shall not be liable for failure to
perform its obligations under this contract as a result of strikes,
riots, acts of God, or any other causes beyond its control.
b. AISLES - The Aisles, passageways and overhead spaces remain
strictly under the control of the Management, and no signs,
decorations, banners, advertising matter or special exhibits will be
permitted in them except by special written permission of the
management. All exhibits and their personnel must remain within the
confines of their own spaces and no Exhibitor will be permitted to
erect signs or display products in such a manner as to obstruct the
view, occasion injury or disadvantageously affect the display of other
Exhibitors. No interference with the light or space of another
Exhibitor will be permitted.
c. SPACE - The space contracted for is to be used solely for
Exhibitor whose name appears on the Contract, and it is agreed that
Exhibitor will not sublet or assign any portion of same without the
written consent of the Management. In the event Exhibitor fails to
occupy or use his space or to have his exhibit completed and in place
by the opening of the show, he shall forfeit his right to the space,
all prepaid rents, and upon demand pay any rental balance owing to
Management.
d. ALL DEMONSTRATIONS or promotional activities must be confined
within the limits of the purchased space. Noise resulting therefrom
must not interfere with other exhibitors.
e. RESTRICTIONS - The Management reserves the right to restrict or
remove exhibits, without refund, that may have been falsely entered, or
may be deemed by the Management unsuitable or objectionable. The
restriction applies to noise, P.A. systems, persons, animals, birds,
things, conduct, printed matter, or anything of a character that might
be objectionable to the show or the Management.
f. OFFENDERS will be asked to leave the area if any of the above are
violated, and, as an exhibitor offender no refund will be given.
2. RULES FOR EXHIBITS
a. ALL BOOTHS and decorations MUST concur with the facility
regulations, city ordinances and local fire codes. Any violations may
result in the removal of any material found to be in violation.
Materials for booth decorations and construction must be fire
retardant. Contact the show Management if at all in doubt.
b. INSTALLATIONS - Any special carpentry, wiring, electrical or
other work, gas steam, water or drainage connection shall be installed
at Exhibitor's expense. All exhibits must be completed and in place by
show start. Exhibitor agrees to comply with the move-in and move-out
schedules provided by Kodiak Chamber of Commerce.
c. LICENSES - Any and all City, Municipal, State or Federal
licenses, inspections or permits as required by law of any Exhibitor in
the installation or operation of his display shall be obtained by the
Exhibitor at his own expense prior to the opening of the show.
d. RIGHTS OF MANAGEMENT IN EVENT EXHIBITION IS NOT HELD - Management
shall not be liable for any damages or expense incurred by Exhibitors
in the event the show is delayed, interrupted or not held as scheduled;
and if for any reason beyond the control of the Management, the show is
not held, Management may retain so much of the amount paid by
Exhibitors as is necessary to defray expenses already incurred by the
Management.
e. TERMS & CONDITIONS - The Contract contains all the terms and
conditions agreed to by the parties herein, and no other agreements,
oral or otherwise regarding the subject matter of this contract, shall
be deemed to exist or to bind any of the parties hereto.
f. SECURITY FOR RENTAL - Failure on the part of the Exhibitor to pay
the rental as specified under the contract shall entitle Management to
seize all merchandise, materials, and exhibits displayed by the
exhibitor at the within described show and to retain the same as
security for any unpaid rental amount owing hereunder. Upon the
expiration of seven days after such seizure, Management shall have the
right to dispose of same without notice to the Exhibitor in such manner
as Management, in its absolute discretion, deems appropriate, whether
by public or private sale, and without any obligation on the part of
Management to effect any manner of publication respecting the date or
any details or information as to when or how such a sale is to be
carried out.
g. AMENDMENTS - Exhibitor agrees to abide by decisions of the
Management concerning all matters pertaining to the administration and
success of the show which are not specifically stated.
h. ATTORNEY FEES - In the event suit or action is brought by any
party under this agreement to enforce any of its terms, it is agreed
that the prevailing party shall be entitled to a reasonable attorney
fee to be fixed by the trial and appellate courts.
3. SECURITY
We wish to provide the tightest security possible for the protection
of your exhibit properties. However, the Decorating Service Contractor,
the facility management nor our insurance company are financially
liable for the losses of "mysterious disappearance" of any kind. We
recommend all exhibitors contact their insurance agents to confirm
proper coverage of exhibit materials. (Please read carefully the
coverage provided by decorators and shipping companies to determine if
additional coverage is necessary.) Any additional security must be
arranged by the Exhibitor at his own expense, directly from the
facility.
4. CANCELLATION AND REDUCTION POLICY
Any cancellations or changes MUST BE IN WRITING and received by our
office no later than March 19, 2010. Upon written request, refunds will
be made, less a $250 service fee. After the cancellation date - NO
REFUNDS will be made.
5. EXHIBITOR CREDENTIALS
Exhibitor passes or badges will be issued by Kodiak Chamber of
Commerce on or before time of moving in, but only after full payment
shall have been made for space. The Kodiak Chamber of Commerce may
refuse in its sole discretion to issue passes or badges to any person
whose presence the Kodiak Chamber of Commerce deems not to be in the
best interest of ComFish Alaska.
6. LIABILITY
Neither the Kodiak Chamber of Commerce, the Decorating Service
Contractor, Kodiak Harbor Convention Center, nor their
representatives, nor any member of the above named will be responsible
for any injury, loss or damage that may occur to the exhibitor or the
exhibitor's employees or property from any cause whatsoever. The
exhibitor, on signing the contract, expressly releases the
aforementioned from any and all claims for such loss, damage or injury.
The facility will be locked during the time that exhibits are not being
shown.
7. KODIAK CHAMBER OF COMMERCE PROVISIONS
Kodiak Chamber of Commerce will supply all booth
materials including one (1)six foot table, two (2) folding chairs and
one (1) 500 watt outlet with each booth and signage. Exhibitors
requiring special services should so state on the reservation form.
Kodiak Chamber of Commerce will also provide security of fair area and
clean-up excluding booths during the fair. Kodiak Chamber of Commerce
assumes no liability arising out of the acts or operations of
exhibitors.
8. FOOD/BEVERAGE/POPCORN/OPEN FLAMES
No exhibitor may, as
a part of the activities conducted within the booth space, dispense
food or beverage. Only food items that are
prepared off site and pre-packaged may be dispensed from an exhibitor's
booth. No open flame of any type may be used as a part of the
demonstration or activity conducted within the booth.
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